Knowledge Core FAQ

Deposit Considerations

Why deposit in Knowledge Core?

Knowledge Core provides access to the work that makes ERDC a leader in helping to solve our nation's most challenging problems in civil and military engineering, geospatial sciences, water resources, and environmental sciences for the Army, Department of Defense, civilian agencies, and our Nation's public good. Knowledge Core is where the ERDC's Information Science and Knowledge Management (ISKM) Branch preserves the engineering and scientific research of our organization.

What you get when you deposit your work in Knowledge Core:


Making your work accessible via Knowledge Core will ensure more of your peers can find it and will cite it.

Permanent links

Knowledge Core technology ensures a stable online location for your work, with no broken links. Knowledge Core is as reliable as a scholarly journal and as accessible as any website.


The ISKM Branch of ERDC is committed to preserving your work in Knowledge Core for the long term, exactly as you deposit it.


Knowledge Core supports a variety of formats, and we encourage you to deposit not just the finished work, but also related materials (including data, images, audio and video files, etc.). Beyond what a traditional technical report or journal can accommodate.

Institutional context

As one of the most diverse engineering and scientific research organizations in the world, ERDC conducts research and development in support of the Soldier, military installations, and the Corps of Engineers' civil works mission, as well as for other federal agencies, state and municipal authorities, and with U.S. industries through innovative work agreements. Knowledge Core places content in the larger context of the ERDC environment, side-by-side with the research contributions of others in the ERDC and USACE Communities.

How to submit your work to Knowledge Core?

Technical reports and other publications that go through the ERDC publication process will be automatically included in Knowledge Core. If you are an ERDC employee and have content that is of research or historical value, contact us for information about how to deposit your work in the Knowledge Core.

Can I deposit confidential information?

No. Submitting work to Knowledge Core requires you to attest that the work contains no confidential or proprietary information. Confidential information includes data that can uniquely identify someone, such as a Social Security number, credit card number, or driver's license number. Proprietary information is information, such as patentable information, that is owned, or may be owned, by someone else.

Access Considerations

Can I limit access to my work in Knowledge Core?

By default, material deposited in Knowledge Core will be openly accessible worldwide. Content that is restricted use is on a secured website which requires a USACE or ERDC issued DoD Common Access Card (CAC). See Knowledge Core Access Policy for more details.

What are the advantages of openly accessible content in Knowledge Core?

  • Continual and rapid worldwide access to your work, for yourself and others, at any time and from any place.
  • Increased visibility: your work can be easily shared with and discovered by others, increasing its potential use and impact.
  • Assigned a single, permanent URL: your work can be clearly and easily referenced by yourself and others, in subsequent research, resumes, job applications, etc.
  • Public and immediate association of your name with your ideas and research. This not only gives you credit and helps build your reputation, it also makes it difficult for others to appropriate your ideas without giving you credit.

What are the disadvantages of openly accessible content in Knowledge Core?

  • Increased potential for piracy: open content can be downloaded by anyone on the Web. Using a license to make an explicit statement about how others can use your work will discourage some piracy.
  • Some scholarly publishers may consider open access to be prior publication.

Knowledge Core Communities and Collections

What are Knowledge Core communities and collections?

Communities and collections are the structuring mechanisms by which Knowledge Core content is arranged. Communities may contain any number of other communities (called "sub-communities") and any number of collections, but they don't contain individual items (records, with associated files). Collections may contain any number of individual items, but only items. Other than these restrictions, there is considerable flexibility in the arrangement of communities and collections.

Top-level communities and sub-communities tend to correspond to laboratory or administrative units that produce research and scholarly work. Collections can be organized around a topic, or by type of information (such as working papers or datasets) or by any other sorting method a community finds useful in organizing its digital items. Many types of collections are possible and will be considered on a case-by-case basis. To request a new collection, please contact the Knowledge Core administrator.

Each Knowledge Core community and collection has its own entry page which can display relevant information, images, and links for that group.

A collection may be administered by a Collection coordinator who acts as a liaison with staff at the ISKM Branch.

What are the benefits of having a collection coordinator?

If a coordinator has assumed administrative responsibilities for an Knowledge Core collection, then those responsible for that Knowledge Core collection have the right to:

  • Decide who may submit content to their collection or community.
  • Define an item submission workflow for each collection or community.
  • Receive a copy of submitted content upon request.
  • Request and approve the addition of or elimination of sub-collections.

What responsibilities does a collection or community coordinator assume?

If a coordinator has assumed administrative responsibilities for an Knowledge Core collection or community, then that Knowledge Core coordinator agrees to:

  • Understand and observe all Knowledge Core Policies. The technological ability to perform operations that are not consistent with Knowledge Core policies does not constitute permission to circumvent those policies.
  • Arrange for deposit and description of content.
  • Educate depositors to their collection about these policies.
  • Establish submission and access guidelines for their collection.
  • Make decisions about collection and sub-collection definitions and names.
  • Notify Knowledge Core staff of organizational changes affecting deposits.
  • Reply to periodic reconfirmation of collection information.
  • Communicate specialized needs and requests to Knowledge Core administrators and staff in order to identify mutually acceptable solutions.
  • Abide by the recommendations of Knowledge Core administrators and staff.

How will the ISKM Branch assist the Knowledge Core collection/community coordinator?

The ISKM Branch will:

  • Educate the coordinator on using Knowledge Core and on Knowledge Core Policies, best practices and guidelines.
  • Provide support and guidance to the coordinator for any collection related questions.
  • As necessary, work with a coordinator to deposit large numbers of items in batch.
  • As necessary, review and revise metadata in accordance with metadata staff recommendations and Knowledge Core best practices.
  • Notify the coordinator of significant changes to content management, software, and policies and procedures.